Already getting phone calls for Memorial Day 2016

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TheBeachHouse

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Do you take reservations that far in advance?
(And P.S., the call was asking if we do one night stays. Answer, not on Memorial Day weekend.)
 
We take 6 months in advance. Set up your pricing and minimum stays well in advance. And if you are booking up too far in advance.... up your rates, you are too cheap.
 
We accept reservations for the following season from returning guests, weddings (where we know we can accommodate them), and from new guests for shoulder-season periods where we know we can accommodate them. We actually have a wedding pending for 2017 (still waiting for their initial deposit, though).
 
We do next year reservations by phone or person and hold the room for them until January. We have a paper listing the rooms they want for what date or event. In January they reconfirm their reservation and send the deposit. The room(s) goes available the end of January if they haven't responded back to us. It is done that way for taxes and to give us money in the slow season.
 
We take reservations up to 1 year in advance. You have to stay up to date on your rates, but it works well because you don't have to remember what happened the previous year.
If you had a weekend that was sold out, you immediately go in and up your rates for the same date next year. Likewise, if you're lonely that week, you know to log in immediately and adjust it for 2016.
Our competitor added a really lousy online booking system this spring and hasn't learned to keep his rates updated. I'm seriously considering buying out his inn for Christmas week at his normal rates and then reselling them for the 2x to 3x rate I could charge. Think he'd be upset?
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Yes. We have reservations on the books for that weekend. And into July. Send yourself a reminder to resend the confirmation email in January. Then again closer to the date. VOE (Voice of Experience)
 
We will take reservations a year in advance, BUT we tell them that we will not charge the deposit until January 2nd or so, so that cash is in the 2016 books. Just got a 2016 resi yesterday.
 
I can beat that. I had an email from a parent of a college student just today asking to reserve ONE night for graduation, 2018. My reply was cordial, but I told her I was in the age group where I wouldn't feel comfortable trying to make reservations more than a year ahead. I hope I'll still be doing this in 2018.
 
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