Let me take a peek at mine. Mine are sent Three days away. (Diff place diff reasons, I know) many of mine are made the same week here.
Okay here it is, not up for discussion on why we do this or that, just sharing...this is formatted better when it sends auto as well. Just cut n pasting it here.
Dear {{guestfirstname}},
Your reservation is almost here! We are looking forward to seeing you and hope you will enjoy your stay!
Policies:
Check in: Our inn opens at 4:00 PM. You may check-in between 4-7 PM. We cannot accept early check ins. (Arrivals after 7pm please look for a note on the front door with your name and instructions).
Check out time is 11:00am.
Breakfast is served hot at 9am. Fresh Coffee is ready by 8:00am (earlier if requested), and premium tea.
If you are VEGETARIAN or cannot eat any of the basic breakfast foods, please inform BEFORE ARRIVAL. PORK is the breakfast meat of the south.
Please note - Parking will be in the rear on High St, go around the block -- look for our white fence and sign, after parking entry will be via the front door of B&B. 540.483.4616
HOW TO FIND US: (Address is here) (Website link here)
Directions from I-81 or FULL DIRECTIONS HERE
turn RIGHT on North Main and then immediate LEFT onto B&B Ave (you will see "Blue Moon" Restaurant on our corner) From there, we are 4th house on right, look for sign out front under big maples. Parking is in the rear, please go to either end of the street and turn onto High Street, look for our white fence and sign.
(We are the only one with a fence in town as you pay tax on it annually, fyi anyone reading this! So it is a definite land mark for guests in their vehicles!)
Salutation,
{{companyname}}
{{companyaddress}}
{{companycity}}, {{companystate}} {{companyzip}}
{{companywebsite}}
{{companyemail}}
{{resdetails_all}}
Confirmation number: {{reservationnumber}}.
Thanks for sharing this, those first two sentences were what I needed, I couldn't figure out how to open. Sounds genuine and natural to me. I also didn't think about directions, that is a good one to have in there in case they ONLY print this and not the confirmation. I also really like your wording on the check-in time, probably a good space to remind them of that as well.
As you know, we often get folks who are on a longer trip when they stay with us, that's why I"m sending it a week early, hopefully before they leave home. I'm also going to give them the opportunity for me to set up dinner, tours, etc. as a week is generally enough notice. I am so excited about this new system, it looks beautiful and the functionality is fantastic (with some things even being built just for me...I'm a special needs PITA, yeah!!!).
.