I have an event in July (22-25) in Morgantown and am considering posting this to my Specials Page:
We do not raise our rates for X-Event and can either be 3 guestrooms with Rosi’s & Harris sharing a bathroom OR as 2 guestrooms with the Harris Room as a room with private detached bathroom for the same nightly rate as the Gillum Room ($129 + 6% tax per night). Since 2-Wheel Classics (your innkeepers) are part of the Vintage Motorcycle Show at X-Event, breakfast will be served between 6 AM and 8 AM each morning. There is a 2-night minimum. Full reservation payment is required on or before July 1, 2010 (personal check or credit card charge). Cancellations after July 10 will incur a $50 cancellation fee.
Have at it..
Too confusing. You've got too much going on in that paragraph. Simply state that you have rooms available for this event. Guests can figure out the configuration by looking at your website. They can also figure out that the prices are the same as any other date. Include that breakfast will be from 6-8 to get everyone on their way so they don't miss anything. AND, as your innkeepers are part of the 'welcome committee' (or whatever), after breakfast we'll be joining the festivities ourselves!
Make it sound like you're doing the breakfast at that time for the guests, not so you can get out the door, too.
Certainly add the cancel fee.
I hope you meant 'have at it' as an invite to opine. If not, ignore everything I said!
A little amendment here- guests DON'T always know anything, so state, 'Great rates for X event!' Here's why I say to not make a big deal about the rates not going up when this is obviously a big deal event- it's a slam at anyone in the area who, rightly, does raise their rates. It's a commodity you're selling. If you can get more, do so. If you don't want to, don't knock the person who does. (Now, my take on this applies to things like hotel rooms for optional events. Gouging people when they need a warm place to sleep because the power is out everywhere but your inn, is not something of which I approve. But, my opinion.)